Feature

Show Management

Every production in one place — dates, performances, cast and crew, publicity and the email reminders that go with them.

Key Features

Every show at a glance

Upcoming, on now, draft and past productions in one list, with dates, venue and status.

Performances made simple

Add each performance with its own time, doors time and status. Cancel or reschedule one night without touching the rest.

Cast & crew profiles

Build a company directory once and reuse it. Each person's page lists every show they have been in.

Automatic sales emails

Tell your audience when a show is 50%, 75% or 90% sold, or sold out, without lifting a finger.

Pre-release links

Give members or patrons early access to booking before tickets go on general sale.

Search-ready show pages

Every production gets its own page on your website, marked up so search engines understand it as an event.

One list for every production

Running a society means juggling the show you are rehearsing, the one you are selling and the one you are still choosing a script for. TheatreHQ keeps them side by side: drafts you are planning, shows on sale, and an archive of everything you have staged, each with its poster, dates and venue.

The shows list: upcoming, draft and past productions with dates, venue and status.

Set a show up once

Give a production its title, tagline, description and poster, then add its performances. Each night has its own time, doors time and status, so a cancelled matinee or an extra evening never means rebuilding the show. Mark a production as featured and it is promoted on your website's homepage.

Alongside the details sit the show's email automations. Switch on the 50%, 75%, 90% and sold-out messages and your audience hears that seats are going, at the moment it matters, without anyone remembering to send them.

Editing a production: details, performances, status and automatic sales emails.

Your company, remembered

Cast and crew live in one directory. Add someone once and link them to every production they work on, as an actor, director, creative or crew. Their public profile then builds itself into a record of their time with your group.

The cast and crew directory, with the number of shows each person has worked on.

How-to guides

Step by step, with screenshots

Adding a showThis walkthrough shows how to find, edit, promote, and add productions in TheatreHQ. You'll see where shows live, how to update key details, set performances, send announcements, tag people and photos, and create a new show. Adding cast and crew profilesBuild a directory of your company, link people to the shows they've been in, and show their profiles on your website. Adding your own fields to shows, cast and wardrobeAdd the extra details your society keeps, such as a show's licensing company or an actor's playing age, as fields on every form. Importing your shows from a spreadsheetAdd your past and upcoming productions in one go from a spreadsheet, including performances, posters and photos, so your website has your history.

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